Compliance & Documentation

Full compliance with EU regulations is essential for smooth import. Firewood ensures all shipments meet phytosanitary, customs, and sustainability requirements with complete documentation.

Phytosanitary Certificates

All firewood exports from Ukraine to the EU require phytosanitary certificates issued by the Ukrainian State Service of Ukraine on Food Safety and Consumer Protection. These certificates confirm that the wood has been treated and inspected according to ISPM 15 standards.

Firewood arranges phytosanitary certification for every shipment. Certificates are issued before dispatch and included with shipping documentation. We ensure certificates are valid, correctly completed, and match the shipment details exactly.

Certificate validity: Phytosanitary certificates are typically valid for 14 days from issue. We coordinate certification timing with shipping schedules to ensure validity upon arrival.

Required Documentation

Every shipment includes a complete set of documents for customs clearance:

Commercial Invoice

Detailed invoice showing product description, quantities, unit prices, total value, incoterms, and payment terms. Prepared in English and Ukrainian as required.

Packing List

Comprehensive packing list detailing packages, weights, dimensions, and contents. Matches commercial invoice and physical shipment.

Certificate of Origin

Official certificate confirming the firewood originates from Ukraine. May be required for customs classification and duty calculation.

Transport Documentation

CMR (for road transport) or equivalent transport documents. Includes carrier details, route, and shipment information.

Quality Control Documentation

Moisture content test results, species verification, and quality control certificates. Provided for your records and may be required by some import authorities.

Documentation is provided in digital format (PDF) before shipment and in physical copies with the shipment. We can provide additional copies or translations upon request.

Sustainability & Traceability

Firewood is committed to sustainable sourcing and full traceability of our firewood products.

EU Timber Regulation (EUTR) Compliance

We comply with EU Timber Regulation requirements, which prohibit the placing of illegally harvested timber on the EU market. Our due diligence process includes:

  • Verification of legal origin of all firewood
  • Documentation of supply chain from forest to export
  • Risk assessment and mitigation procedures
  • Maintenance of records for regulatory review

Sustainable Forest Management

All firewood is sourced from sustainably managed forests in Ukraine. We work with suppliers who follow responsible forestry practices, including:

  • Selective harvesting that maintains forest health
  • Reforestation and regeneration programmes
  • Protection of biodiversity and ecosystem services
  • Compliance with national forestry regulations

Traceability

We maintain detailed records of product origin, processing, and shipment. Traceability documentation is available upon request and may be required for compliance audits or certification schemes.

Customs & Import Requirements

Import requirements vary by EU member state. While we provide all standard documentation, you are responsible for:

  • Import customs clearance (unless otherwise agreed)
  • Payment of applicable import duties and VAT
  • Compliance with any additional national requirements
  • Notification to relevant authorities if required

We recommend consulting with your customs broker or import agent to confirm specific requirements for your country. We can provide documentation samples in advance to facilitate clearance planning.

Compliance FAQ

Common questions about compliance and documentation:

Do you provide phytosanitary certificates?

Yes, phytosanitary certificates are included with every shipment. We arrange certification through the Ukrainian State Service on Food Safety and Consumer Protection.

What if documentation is incorrect or missing?

We review all documentation before shipment. If errors are discovered, we correct them immediately. In the rare event of missing documents, we provide replacements promptly. Our documentation process includes quality checks to minimise errors.

Can you provide documentation in other languages?

Standard documentation is provided in English and Ukrainian. Translations to other languages can be arranged upon request, though additional time and costs may apply.

How do you ensure EUTR compliance?

We conduct due diligence on all suppliers, verify legal origin, maintain supply chain records, and assess risks. Our processes are designed to meet EUTR requirements and we can provide documentation to support your own due diligence obligations.

View full FAQ for more answers to common questions.

Questions About Compliance?

Contact us to discuss documentation requirements or request sample documents for your review.

Contact Us